QR labels for assets
Generate a QR code for any asset, download it as a labelled image for printing, and scan a code with a camera to pull up the asset. Locations get QR codes too.
Swipe the screenshot to see all of it.
Assets and locations
Know what you maintain, where it is, and what has been done to it
FM360AI keeps a register of every asset against a location tree you define, and connects each asset to the tickets, schedules and spending that involve it.
Swipe the screenshot to see all of it.
The problem
You cannot plan maintenance for equipment you have not listed
Asset lists tend to be built once for an audit and then left to drift. Without a current register, preventive maintenance has nothing to attach to and repeated failures look like unrelated jobs.
- Equipment is identified by a description that differs each time it is reported.
- Warranty dates are in a folder, not on the asset.
- Nobody can show the service history of a specific pump.
What FM360AI does
Assets and locations, in detail
A location tree in your own terms
Model your estate as a hierarchy of areas of any depth: campus, building, floor, room, or whatever levels you use. Area categories and types are yours to define, and each area can be flagged as bookable.
Swipe the screenshot to see all of it.
An asset register that stays usable
Each asset has an automatic code, a category and sub-category, serial and model numbers, manufacturer, purchase date and cost, warranty expiry, installation date, location and status. Search and sort the whole register from one list.
- Status: active, under maintenance, standby or retired
- Documents and specifications attached to the asset
- A parts list for each asset
Asset 360 on every ticket
Open a ticket for an asset and its Asset 360 tab shows that asset's details, preventive maintenance history, inspection history, expense history and recurring schedules. The technician and the supervisor see the same background.
Transfers with a trail
Record when an asset moves from one location to another. The move appears in the asset's history and in the asset transfer analytics.
Lifecycle and history reports
Asset history, performance, lifecycle and utilisation reports can be exported to Excel and PDF, including assets by age group and warranty status.
How it works
Putting an asset under management
- Step 1
Register it
Add the asset with its category, identifiers, dates and the area it sits in.
- Step 2
Label it
Generate the QR code and fix the printed label to the equipment.
- Step 3
Attach a procedure
Assign the checklist template and recurring schedule that apply to it.
- Step 4
Work is recorded against it
Reactive and planned tickets are linked to the asset as they happen.
- Step 5
Review its history
See what was done, when and at what cost before deciding to repair or replace.
Who uses it
- Asset and FM managers
- Keep one register and see the history behind every replacement decision.
- Supervisors
- Open a ticket and know what has already been tried on that asset.
- Finance
- See purchase cost, warranty status and maintenance spend per asset.
Good to know
The scope and limits of this part of the product, so there are no surprises later.
- Assets are added one at a time; bulk import from Excel is available for inventory items but not for assets.
- Depreciation in the lifecycle report uses a fixed straight-line rate. It is an indication, not an accounting depreciation schedule.
- Warranty expiry is recorded and reported, but the system does not send warranty expiry reminders.
- There are no maps or floor plans; locations are a named hierarchy.
Questions about assets and locations
Can we use our own building and room structure?
Yes. Locations are a tree of areas with as many levels as you need. You define the area categories and types, so the same structure works for a single building or a multi-campus estate.
How do QR codes work for assets?
FM360AI generates a QR code for an asset from its asset code. You can preview it, download it as an image to print, and scan it from the web console with a device camera to find the asset.
Can I see every job ever done on one asset?
Yes. The asset view lists linked tickets and transfers, the Asset 360 tab on a ticket shows preventive maintenance, inspection and expense history, and the asset history report exports the same record to Excel or PDF.
Does it track spare parts?
Each asset can hold a parts list, and tickets can reference the asset parts involved. Stock quantities are managed in the inventory module, where technicians request items for a job.
See FM360AI with your own buildings in mind
Tell us how requests reach your team today and what you maintain. We will walk you through the product on a call, using the workflows that matter to you.
- A walkthrough of the real product, not slides
- Time for your questions about fit and limits
- No obligation to continue