Book any space you mark as bookable
Flag areas in your location tree as available for booking. Staff choose a space, one or more dates with time ranges, an event title and any special requirements, from the web console or the app.
Bookings and after-hours access
Shared spaces and out-of-hours entry, requested and approved in one place
FM360AI lets staff book the spaces you make bookable and request access outside working hours. Each request follows an approval chain, and facilities can turn a booking straight into the tickets needed to prepare for it.
Swipe the screenshot to see all of it.
The problem
The hall is double-booked and nobody told facilities
Room bookings kept in a shared calendar say nothing to the team that has to set the room up, and after-hours access agreed by phone leaves security guessing who is allowed in.
- Two events are promised the same space.
- Facilities learn about an event the day before.
- A guard has no way to confirm that late entry was approved.
What FM360AI does
Bookings and after-hours access, in detail
Clashes caught before the request is sent
As dates and times are chosen, FM360AI checks them against existing bookings and shows what they clash with.
Approval, in the app or by email
Bookings follow an approval workflow. Approvers act in the console or from a link in an email, and the requester sees the timeline.
From booking to preparation
An approved booking can be turned into a ticket or a work plan, so that setup, cleaning and equipment are assigned and tracked like any other job. A calendar shows all bookings by status.
After-hours access with a chain of approval
A member of staff requests access to a location for a date and time slot, with a purpose. Their manager approves, the HSE team assigns security, and the request is marked complete once access has been given.
- Slots drawn from an off-time calendar you configure
- Daily hours, weekends, public holidays and special days
- A timeline of every decision
A QR code at the door
Once security has been assigned, the requester's app shows an entry QR code. The guard scans it in the field staff app to confirm the visit and complete the request.
How it works
An after-hours access request
- Step 1
Request
A member of staff picks the location, date and slot and states the purpose.
- Step 2
Manager approval
Their manager approves or rejects in the app or from an email link.
- Step 3
Security assigned
The HSE team assigns the request to security staff.
- Step 4
QR shown
The requester's app displays an entry QR code for that visit.
- Step 5
Verified
The guard scans the code and the request is recorded as completed.
Who uses it
- Staff
- Book a space or request late access without a chain of emails.
- Facilities
- Know about every event in time to prepare for it.
- Security
- See who has been approved and confirm it with a scan.
Good to know
The scope and limits of this part of the product, so there are no surprises later.
- Bookable resources are locations. Vehicles and equipment cannot be booked.
- Bookings are for the dates chosen; there are no repeating bookings.
- This is not a visitor management system: it covers access requests from your own staff, not visitor registration or gate passes.
Questions about bookings and after-hours access
Which spaces can be booked?
Any area in your location tree that you flag as available for resource booking: halls, meeting rooms, sports facilities, laboratories or whatever you choose.
How are double bookings prevented?
When someone selects dates and times, the form checks them against existing bookings for that space and lists any clashes before the request is submitted.
Who approves an after-hours access request?
First the requester's manager, then the HSE team, who assign the request to security staff. Each step can be done in the app, and manager approval can also be done from an emailed link.
How does the QR code work?
When a request has been assigned to security, the requester's app shows a QR code for it. The guard scans the code with the field staff app, which marks the request completed and records that it was verified by scan.
See FM360AI with your own buildings in mind
Tell us how requests reach your team today and what you maintain. We will walk you through the product on a call, using the workflows that matter to you.
- A walkthrough of the real product, not slides
- Time for your questions about fit and limits
- No obligation to continue