An item catalogue with value
Each item has a code, category, unit, location, quantity, unit price and total value, and is marked consumable or non-consumable. Items can be linked to an expense account so that usage lands in the right budget line.
Inventory
Know what is in the store before the technician asks for it
FM360AI keeps stock items with their quantities, value and a low-stock threshold, and lets technicians request what a job needs from their phone. Approving the request is what issues the stock.
Swipe the screenshot to see all of it.
The problem
Stock that is not tied to jobs disappears without explanation
A store run from a notebook cannot tell you what was used on which job, or warn you before a common part runs out.
- Jobs stall while someone checks whether a part is in stock.
- Consumables are issued without a record of the ticket they were for.
- Reordering happens after the shelf is empty.
What FM360AI does
Inventory, in detail
Low-stock status and alerts
Give each item a threshold. Items show as in stock, low stock or out of stock, and when an approved request takes an item below its threshold, the responsible people are alerted in the app and by email.
Requests raised from the job
A technician working a ticket can request stock items with quantities from the mobile app. The supervisor approves each line, in full or in part, against the live stock figure, or rejects it.
- Link a request to a ticket or a work plan
- Approve reduced quantities per line
- Statuses: pending, approved, partially approved, rejected
Import from Excel
Bring in your existing stock list from an Excel or CSV file of up to 500 rows. FM360AI validates the rows, shows a preview, skips duplicates and provides a template to start from.
Stock updated by goods received
When purchased items are received and pass the quality check in the receival log, their quantities are added to inventory, so purchasing and stock stay in step.
Inventory reports
Low stock alerts and inventory analytics show what is running short and how stock value is distributed, with PDF and Excel export.
How it works
From shelf to job
- Step 1
Set up items
Create or import items with units, quantities, prices and thresholds.
- Step 2
A job needs parts
The technician raises an inventory request from the ticket on their phone.
- Step 3
The supervisor approves
Each line is approved in full or in part, limited by what is actually in stock.
- Step 4
Stock is adjusted
Approved consumables reduce the quantity on hand; low items trigger an alert.
- Step 5
Replenish
Raise a purchase request, and received goods update the stock figure after the quality check.
Who uses it
- Storekeepers
- Keep quantities right without a separate spreadsheet.
- Technicians
- Ask for what the job needs without leaving the ticket.
- Supervisors
- Approve usage with the stock level in front of them.
Good to know
The scope and limits of this part of the product, so there are no surprises later.
- Each item has one location and one threshold. Multiple warehouses and minimum and maximum reorder levels are not modelled.
- Stock changes come from approved requests, goods received and manual adjustments. There is no separate stock movement ledger screen.
- The Utilities list in this module is a price catalogue of non-stocked items, not utility meter readings.
Questions about inventory
Can technicians request parts from their phone?
Yes. On tickets in categories where inventory requests are enabled, the technician app lets them pick a location, search stock items and enter quantities. The request appears for the supervisor to approve.
How do low-stock alerts work?
Every item has a low-stock threshold. The item list shows low and out-of-stock items, the Low Stock Alerts report lists them, and when an approved request brings an item to or below its threshold an alert is sent in the app and by email.
Can we load our existing stock list?
Yes. Download the template, fill it in and import up to 500 rows per file. Rows are validated and previewed before anything is saved, and duplicates are skipped.
Does purchasing update stock automatically?
Yes. When a delivery is recorded in the receival log and the quality check is approved, the accepted quantities are added to the matching inventory items.
See FM360AI with your own buildings in mind
Tell us how requests reach your team today and what you maintain. We will walk you through the product on a call, using the workflows that matter to you.
- A walkthrough of the real product, not slides
- Time for your questions about fit and limits
- No obligation to continue